A large set of spoken language resources (SLR) for various European languages is being compiled in several SpeechDat projects with the aim to train and test speech recognizers for voice driven services, mainly over telephone lines. This paper is focused on the annotation conventions applied for the Speechdat SLR. These SLR contain typical examples of short monologue speech utterances with simple orthographic transcriptions in a hierarchically simple annotation structure. The annotation conventions and their underlying principles are described and compared to approaches used for related SLR. The synchronization of the orthographic transcriptions with the corresponding speech files is addressed, and the impact of the selected approach for capturing specific phonological and phonetic phenomena is discussed. In the SpeechDat projects a number of tools have been developed to carry out the transcription of the speech. In this paper, a short description of these tools and their properties is provided. For all SpeechDat projects, an internal validity check of the databases and their annotations is carried out. The procedure of this validation campaign, the performed evaluations, and some of the results are presented.