1 - Create an account
Since 2019, you can access HAL using the RENATER identity federation. If you don't want to or can't use the federation, you can still create a local HAL account.
Solution 1 : Create a local HAL account
- Fill the subscribe form at the following address: https://hal.archives-ouvertes.fr/user/create
- Click on the link emailed to you to activate the account
Solution 2 : Authenticate with the RENATER identity federation
- Click on se connecter avec Fédération
- Choose your identity provider :
- CNRS
- INPT - Institut National Polytechnique de Toulouse
- Université Toulouse Capitole
- University of Toulouse Jean Jaurès
- Université Toulouse III - Paul Sabatier
2 - Set your preferences and research team
The chosen preferences will appear on each new submission and will be editable.
- Log in to your HAL profile : https://hal.archives-ouvertes.fr/user
- Click on the tab Submission preferences (ou directly go to https://hal.archives-ouvertes.fr/user/editprefdepot/) and on Edit my preferences
- Display the list of domains
- Add me as an author : check Yes
- Affiliation(s) : select your team
For more information: Account and profile
3 - Create your IdHAL
IdDHAL is a unique identifier. It allows an authenticated user to link his author forms (e.g. Marie Dupont, M. Dupont, Marie Dupont-Martin, etc) and to choose a default one.
- Authenticate and access your profile at the following address: https://hal.archives-ouvertes.fr/user
- Click on the tab Profile information and then Create my IdHAL
- Align your IdHAL with others researcher identifiers like arXiv or ORCID
- Search for author forms that might belong to you. Those 2 searches: <LASTNAME Firstname> et <LASTNAME 1st letter of firstname> will yield relevant results
- Click on the + icon to link an author form to your IdHAL
For more information: Author identifier idHAL and CV
4 - Deposit
Deposits are made on a single page in 4 steps:
- Upload your file(s)
- Complete the document's metadata
- Complete the author's data
- Validate the submission
PDF upload & metadata import
Fill out the DOI to automatically import your document metadata pour importer les métadonnées de votre publication.
Display the detailled view to specify an embargo.
For more information: Adding an embargo period
Complete the document's metadata
Cas d'un article de revue
When you fill in a journal name, HAL will display the publisher copyright policy using the SHERPA/RoMEO service. HAL will inform you on which version of the document is allowed to be submitted.
For more information: Legal aspects
Fundings and projects
Display the complete list of metadata to add fundings, an ANR projet or an european project.
For more information: Adding an ANR project, Adding an european project
Complete the author's data
If you filled in the DOI, all authors should already be present in this section.
Best practices:
- Use fill given names
- Add an affiliation to each author, especially IRIT teams
- If an author is already known to HAL, select her/his valid form (in green)
Validate the submission
All deposits with a file are checked manually before they are put online. This process to moderate a paper lasts around a week.
Bibliographic references are put online immediately, without check.
For more information: Why is my deposit not online yet ?, Check of the deposits